Hamilton County Commission Commission Meeting — 2011-11-07

77 agenda items, 1 approved, 4 rejected.

November 7, 2011

MEETING SUMMARY

Approved

Rejected

Tabled

Total Items

Attendance roll pending

AGENDA & VOTES

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ITEM 1·GENERAL

Vickie Koelman – Power Point Presentation, Photo ID Awareness

TABLED

ITEM 2·GENERAL

Carolyn Bowers, County Mayor Nominations

Carolyn Bowers, County Mayor Nominations REPORTS FILED

TABLED

ITEM 3·INFRASTRUCTURE

The State of Tennessee shall be responsible for authorized project costs for paving and

The State of Tennessee shall be responsible for authorized project costs for paving and storm water system, when required, between the Clarksville - Montgomery County Veterans Community Living Center property line and street, avenue, state route, or other adjacent roadway.

ITEM 4·CONTRACTS

The City and County agree that should a DOR contract with the State for design services and

The City and County agree that should a DOR contract with the State for design services and be given a Notice to Proceed, the fees associated with these design services shall be considered part of the respective $750,000 funding commitments of both the City and County. These fees shall be included in the lump sum billing the State will require at completion of the construction documents phase (CDP) of the project. The City and County agree that they shall have no right to recover these fees (or any other costs relating to these fees) from the State if the site is determined to be unsuitable for construction of the project for any reason.

TABLED

ITEM 5·CONTRACTS

Costs of the work identified in item 1 and 2 above will be considered part of the respective

Costs of the work identified in item 1 and 2 above will be considered part of the respective $750,000 funding commitments of both the City and County. If a viable site is located and the project moves forward, and upon review of supporting documentation, these costs will be discounted from the lump sum billing the State will require at completion of the construction documents phase (CDP) of the project. Cost for land purchase shall not be reimbursable and shall not be considered part of the respective $750,000 funding commitments of both the City and County

TABLED

ITEM 6·GENERAL

The City and County agree not to seek reimbursement from the State of Tennessee for costs

The City and County agree not to seek reimbursement from the State of Tennessee for costs of work as set forth above. Subject to State Building Commission policies and the availability of funding, the State of Tennessee shall be responsible for authorized costs only within the approved property lines of the proposed site and as stated in item 3 above. Furthermore, the City and County agree that they will not seek reimbursement from the State, and will hold the State harmless for any reimbursement requests for services related to the site, should the site not be selected for a Veterans Home project.

TABLED

ITEM 7·BUDGET

The City and the County acknowledge that the State will perform its own investigations

The City and the County acknowledge that the State will perform its own investigations related to this project and has not committed to acquire property or pursue a Clarksville - Montgomery County Veterans Community Living Center construction project. CITY OF CLARKSVILLE STATE OF TENNESSEE By: ____________________________ By: ____________________________ Kim McMillan Assistant Commissioner Mayor Real Property Administration Department of General Services COUNTY OF MONTGOMERY: By: ____________________________ Carolyn P. Bowers Mayor 11-11-4 RESOLUTION TO ESTABLISH ARCHIVES AND RECORDS MANAGEMENT FEES FOR DOCUMENTS FILED IN CERTAIN OFFICES OF MONTGOMERY COUNTY GOVERNMENT WHEREAS, Tennessee Code Annotated, Section 10-7-408, authorizes county legislative bodies to establish and collect an Archives and Records Management Fee not to exceed five dollars ($5.00) per document filed in certain county offices, with the funds collected through this fee to be designated exclusively for duplicating, storing, and maintaining any records required by law to be permanently kept; and WHEREAS, the Montgomery County Legislative Body, having established a County Public Records Commission as required by law, has determined that it is in the best interest of Montgomery County that such an Archives and Records Management Fee be established and collected in offices in Montgomery County. NOW, THEREFORE, BE IT RESOLVED by the Montgomery County Board of Commissioners, assembled in regular business sessio…

vote

REJECTED

ITEM 8·EDUCATION

To increase transparency, reduce conflicts, and promote cooperation in the

To increase transparency, reduce conflicts, and promote cooperation in the debt management process. Debt Management Strategies To achieve the goals and objectives above, the Governing Body adopts the following debt management strategies and procedures. A. Funding Strategies Debt is to be issued pursuant to the authority of and in full compliance with provisions, restrictions and limitations of the Constitution and laws of the State of Tennessee (the “State”) (including Title 9, Chapter 21, Tennessee Code Annotated (the “General Bond Act”) and Title 49, Chapter 3, Part 10, Tennessee Code Annotated for the issuance of county school bonds (the “School Bond Act”) 4 and various bond authorizations enacted by the General Assembly of the State), and pursuant to resolutions adopted by the Governing Body.

TABLED

DOCUMENTS

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Agenda

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